A sealing register is the company’s chronological record of documents executed under its common seal. It supports governance by connecting each physical use of the seal with the relevant board authority, instrument and signatories.
StartCompany.ie provides a sealing register for €100. The register complements the company seal and minute books; it does not itself authorise a transaction or correct an improperly executed document.
Why a separate sealing record helps
Years after a deed or instrument is signed, the company may need to prove how and when execution was approved. A consistent register allows directors, auditors and solicitors to trace the use without relying on memory.
The record is especially useful after officer changes, a property transaction, refinancing or due diligence. Missing entries can slow verification even where the underlying instrument is valid.
Information to record
Use a consistent entry for the date of sealing, description of document, counterparty, board authority, location and signatories. Link the entry to the minute or written resolution that approved execution.
Do not place sensitive commercial detail in a register more widely accessible than necessary. The description should be specific enough to identify the instrument while records are stored securely.
- Sequential entry or reference number.
- Date and description of instrument.
- Board resolution or authority reference.
- Names and capacities of signatories.
- Location of the executed original.
Custody and internal controls
The secretary is often responsible for custody of the seal and related register, but directors should define who can authorise access. Keep the seal secure and avoid pre-sealing blank documents.
When the secretary changes, include the seal, register and historic executed documents in the formal handover. Record any duplicate or official seals used abroad separately.
StartCompany.ie register service
Our €100 service supplies a structured sealing register for the Irish company’s records. Provide the company’s exact registered name and confirm whether historic entries need to be organised.
StartCompany.ie can also supply the physical company seal separately. Transaction-specific execution instructions should continue to come from the solicitor or adviser handling the document.
StartCompany.ie service
Provision of Sealing Register
Current listed price: €100
Official information and next steps
StartCompany.ie provides preparation and filing support for the service described above. Final acceptance, registration, tax treatment or court approval remains with the relevant authority. Check the current official guidance before acting, particularly where a deadline, tax position, dispute or unusual transaction is involved.